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6. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. We think youre pretty special when youre a UKG Customer. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. 80% of customers say the experience an organization provides is as vital as its products or services. Welcome. Click on the link called Request Time Off. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. Click on the Change Request button on the top right-hand corner of the screen. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; 13. See contact list below. UKG is not authorized to answer employee payroll questions. What if I clock in before my shift begins or after it ends, will this result in overtime? Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. Get the support and the answers you need based on your UKG solution. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Your timesheet status will now change to show as Submitted. Need more support for your UKG solution? All departments using UKG Ready will adopt a standard pay period for hourly employees. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. Exclusive new research from Forrester shows an 89% return and payback within 6 months. Data privacy and security practices may vary based on your use, region, and age. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Comments added will be visible to both your manager and payroll administrator. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Take a tour of our global workforce management solution. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. Clocking out for unpaid meal breaks is adepartment decision. DIDP supports email, text, and token . We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Watch a tour 2:12 Watch a tour 2:12. Phone Hours are from 9:00 a.m. to 4:00 p.m. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. We've mapped the content in the sequential order that we recommend to help simplify your education experience. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Learn about how analytics turns information into actionable insight. What device will I use to clock in and out ? To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. To cancel an approvedtime off request, navigate to the Home screen. A new category of people solution for the future of work. Collaborate, learn, and get support for your UKG solution! Collaborate, learn, and get support for your UKG solution! ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Will all university departments use UKG Ready ? Discover how these trends impact 2022 and beyond, and how employers can adapt. UKG Dimensions Directory Services. Read the Gartner Critical Capabilities analysis for UKG Pro. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. This allows full suite. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. There is also an audit trail for each change made identifying who made the change.. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Beneath the clock in the My Timesheet panel, click Clock Out. To clock in, select the Clock In button. Now more than ever, organisations need to rely on accurate, impactful data. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. Thats why we build products designed to inspire your people and your organization to grow and thrive. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. Authentication is the action of verifying the identity of a user or process. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. 4. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Global workforce management for complex industry needs. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. UKG Dimensions . Most Officers of Administration and some Classified employees are exempt. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. The screen is only half shown. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Loading. Filter: All Files Co project managers are Mark McCulloch and Jon Marchetta. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. We anticipate lots of change requests as employees learn to use the system. Please contact your employers HR/payroll department if youre having trouble logging in. Authentication. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Welcome to. When I log in to the app, it shows me an error message that does not fully fit the screen. 5. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Which employee groups on campus will use UKG Ready ? Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. There will be online training and support available from trained department champions. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. No. Once approved, the cancelled leave will be removed from your UKG Ready calendar. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. We call it UKG Ready or Ready for short. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Employees will more easily see available leave balances when requesting time off. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. Employees in units already using UKG Ready won't notice any change in the software. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. In departments adoptingthe web clock, employees will use their university computer to clock. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. If your request is for a single day, please select Single Day under the Request Type field. We think youre pretty special when youre a UKG Customer. About this app. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. Find the product that best fits your needs. Under the drop down that says "Activity", you would hit "Browse". MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. UKG Dimensions; UKG Ready; Customer Experience . The following table outlines the capabilities of the various customer requirements. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. This eBook provides business leaders with an overview of the laws governing Canada's employment process. UKG Dimensions provides an integrated set of procedures and practices to accurately . UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Search and browse our community portals for answers to questions about your UKG products. Thats why we build products designed to inspire your people and your organization to grow and thrive. UKG Dimensions supports two types of authentication: Basic and Federated. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. About 200classified employees are paid current from the 1st to 31stwithout a lag. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. It does nottrack employee movement before or after they clock. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Check with your department's payroll administrator. . Will Iclock in and out for mealand break periods ? UKG Dimensions supports two types of authentication: Basic and Federated. Should you need help with these items, please contact your employers HR/payroll department directly. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. See how global HCM transforms people management processes. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. Overtime must be authorized in advance by theemployee's manager. Select Cancel Time Off as the Change Type, and select the date you would like to change. Discover the benefits of a one-touch solution. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Link text is customizable. Find the product that best fits your needs. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Take a tour to see how you can simplify your HR processes. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. You can use both authentication methods within the same tenant. This will bring up the employees timesheet. UKG Ready. You should see a small blue expansion arrow, click that. If you do not have the full report open, you will not be able to approve entries. During installation, the UKG Ready mobile application prompts for access to user location. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. 9. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Find the product that best fits your needs. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. WHEN it works, it is actually almost a good app. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Login using your Duck ID Username and Password at ukg.uoregon.edu. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Loading. Forgotten your username or password? Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. After the events of 2020 and 2021, employees have more power than ever before. Stay informed and put people first in all you do. We want to pay employees as quickly as possible with the shortestpossible lag. It is the rightway to operate a large and complex payroll. Remember username. Head to our Support page. Watch for regular drop in sessions with Ben Kane during each time entry window. RequestTime Off (Sickand Vacation Leave). Most non-exempt universityemployees already using UKG Readyclockin and out. Does the mobile device track my movements ? Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Please make sure you are on the correct screen before proceeding. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). Give your people the power to achieve the extraordinary. Collaborate with peers, post your questions, or even suggest product enhancements. An email will be sent to your supervisor for approval. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Look to your future. Here you will see pending requests for time off, change requests, and time entries from your employees. Before you can log in, we'll need your company's code. Welcome to UKG Dimensions Online Help How Can We Help? In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Quickly and securely access your employee information in just a few taps. UKG Dimensions. Look to your future. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. The following changes are supported by our project sponsors;HR, BAand Information Services. Visit us on Twitter Take a tour of our global workforce management solution. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. Functions are limited. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Visit us on YouTube. No meal period is required if the work period is less than 6 hours.". While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). . Thats why we build products designed to inspire your people and your organization to grow and thrive. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. The developer provided this information and may update it over time. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. While on the My To Do Items tab, click on the change request you wish to approve. Once there, review for accuracy. Your timesheet status will now change to show as Submitted. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus.

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